Harborside

       Annual Election of Officers

As of September 17, 2022 Town & Country mailed out the following notice regarding the upcoming Board Meeting and Election of Officers:

We would like to announce the Association’s 2022 annual meeting, which will be held Monday, October 24, 2022.  The meeting will be held at Our Lady of Lourdes Catholic Church Hall (note: Church Hall located behind the church), 915 Mathis Rd., Greenwood, SC and will begin at 6:00 PM EST.   

Election by Acclamation  One of the important matters is for the Association to select and seat its next Board of Directors. Per the Amendment to Article V, Section II (b) of the By Laws, “In 2022 (an even year) two (2) members will be elected for a two (2) year term.”  As per the By Laws, several weeks ago, the Board appointed a nominating committee who collected a list of names of volunteers that would be willing to serve in the capacity of a Director.  As a result, only two members submitted their names for nomination by the September 8, 2022 deadline, and they are Ralph Ewing and Hal McCord.  It is Town & Country’s recommendation, and per Roberts Rules of Order, when you only have nominations equaling the number of board seats available, you can simply declare that the nominees be elected, thus effecting the election by unanimous consent or “acclamation”. (Roberts Rules of Order Section 46:40)  We would also like to announce that officers staying on for another year are Samantha Bickman, Rob Stultz and Vickie Pace. 

This notice is being sent to all Harborside Owners of Record as of September 1, 2022, who are in good standing, and are eligible and encouraged to participate in this very important yearly election of officers.  Members in good standing is defined as members not in arrears of any dues, including delinquent fees not paid resulting from late payments.   New Owners of Record between September 01, 2022 and the date of the election, October 24, 2022 may be eligible to participate with proof of ownership.   

We have enclosed in this mailing the following documents:

• Annual Meeting Agenda
• Slate of Candidates with bios for Board of Directors
• General Proxy – This Proxy is required for those unable to physically attend the meeting.   Anyone unable to attend the meeting or anyone attending via Zoom, should fill out and return their General Proxy.  This General Proxy is used in the calculating of an official Quorum.
• “Harborside Happenings” Newsletter

We hope to have all owners participate either by attending in person, via Zoom*, or by submitting your General  Proxy.   It is imperative that we achieve a quorum either through attendance, or by receiving your General  Proxy.   NOTE:  Zoom members MUST submit a proxy IN ADVANCE to assure your proxy is counted.  You cannot assign your proxy the evening of the Zoom meeting.

As per your covenants, a quorum consists of 60% presence of members or of proxies. In the event, we do not achieve the 60%; we will adjourn the meeting, take a short break, and then call to order a second meeting. At this second meeting, a quorum consists of 33 1/3%. Achieving this number, the meeting will proceed. In the event we do not have 33 1/3% attendance and proxies, we must cancel the meeting and reschedule. As you can see, it is very important for all members to either attend or send in their proxies for our annual meeting to occur.  Please submit your General Proxy if you do not plan to attend in person.

These must be received in our office at 132 West Cambridge Ave., Greenwood, SC 29649 by 5:00 pm Monday, October 24th.